1. Purpose

The purpose of this Conflict of Interest Policy is to ensure that decisions and actions of the International Kempo Federation are taken in the best interest of the Federation and its statutory objectives, free from undue influence or personal considerations.

This Policy aims to promote integrity, transparency, and trust in the Federation’s governance and decision-making processes.

2. Scope of Application

This Policy applies to:

  • Members of the Executive Board
  • Members of statutory or ad-hoc committees
  • The Secretary General and Secretariat staff
  • Any individual acting on behalf of the International Kempo Federation in an official capacity

3. Definition of Conflict of Interest

A conflict of interest arises when an individual’s personal, professional, financial, or other interests could improperly influence, or appear to influence, the performance of their duties for the Federation.

Conflicts of interest may be:

  • Actual – a real conflict exists
  • Potential – a conflict could reasonably arise
  • Perceived – a situation that may reasonably be perceived as a conflict by third parties

4. Principles

The International Kempo Federation adheres to the following principles:

  • Decisions must be taken objectively and in the best interest of the Federation
  • Personal interests must not prevail over the Federation’s statutory objectives
  • Transparency and integrity must guide all governance activities

5. Disclosure Obligations

Individuals covered by this Policy are required to:

  • Disclose any actual, potential, or perceived conflict of interest as soon as it arises
  • Declare relevant interests when participating in meetings or decision-making processes
  • Update disclosures if circumstances change

Disclosures shall be made to the competent governing body or its designated representative.

6. Management of Conflicts of Interest

When a conflict of interest is identified:

  • The individual concerned may be required to abstain from discussions and/or decisions related to the matter
  • The governing body may decide on appropriate measures to manage or mitigate the conflict
  • All actions shall be proportionate and consistent with principles of good governance

7. Non-Compliance

Failure to disclose a conflict of interest or to comply with this Policy may result in appropriate measures in accordance with the Federation’s Statutes and internal regulations.

8. Review and Application

This Policy is adopted by the competent governing body of the International Kempo Federation and may be reviewed or updated as necessary to reflect evolving governance standards and best practices.

9. Final Provisions

This Conflict of Interest Policy forms part of the Federation’s governance framework and supports its commitment to transparency, ethical conduct, and responsible management.